AP Coordinator Manual Part 2⁚ A Comprehensive Guide
This manual provides detailed information about everything AP coordinators need to do from the start of the school year through the November 15 exam ordering deadline.
Introduction
The AP Coordinator Manual Part 2 is a comprehensive guide for AP coordinators, providing essential information and resources to ensure a smooth and successful AP Exam administration. This manual covers key aspects of the AP Exam process, from pre-exam preparation to post-exam procedures. It is designed to be a valuable resource for AP coordinators at all levels of experience, offering guidance on best practices, policies, and procedures.
Important Information for the Academic Year
This section of the AP Coordinator Manual Part 2 provides crucial information for the upcoming academic year, including updates to policies, procedures, and deadlines. It covers key announcements and changes related to AP Exam administration, such as new exam formats, scheduling adjustments, and any updates to the AP Program itself. AP coordinators should carefully review this information to ensure they are well-prepared for the upcoming exam season.
Frequently Requested Information
This section of the AP Coordinator Manual Part 2 addresses common questions and concerns raised by AP coordinators throughout the year. It provides quick and easy access to essential information on topics such as exam registration and ordering procedures, late exam scheduling policies, calculator requirements for specific subjects, and procedures for handling unused exams. This compilation aims to streamline the AP coordinator’s workflow and provide efficient solutions to frequently encountered issues.
Master Checklist
The Master Checklist within the AP Coordinator Manual Part 2 serves as a comprehensive guide for managing AP exam administration throughout the academic year. It provides a detailed breakdown of tasks and responsibilities, categorized into three distinct phases⁚ Before Exam Day, Exam Day, and After Exam Day. This checklist ensures that AP coordinators are well-prepared for each stage of the exam process, from ordering and receiving materials to administering exams and submitting scores.
Before Exam Day
The “Before Exam Day” section of the AP Coordinator Manual Part 2’s Master Checklist focuses on tasks essential for a smooth exam administration. It outlines key steps such as ordering and receiving exam materials, confirming student registration, and preparing the testing environment. This section also highlights the importance of reviewing and understanding the latest AP Exam policies and procedures. Furthermore, it emphasizes the need for AP coordinators to conduct thorough training sessions for proctors and invigilators, ensuring they are well-equipped to manage exam day logistics effectively.
Exam Day
The AP Coordinator Manual Part 2’s Master Checklist provides a comprehensive guide for managing exam day operations. It emphasizes the importance of adhering to strict security protocols, ensuring the integrity of the testing process. The section outlines key responsibilities, including checking student identification, distributing exam materials, monitoring the testing environment, and collecting completed exams. It also includes guidelines for handling unexpected incidents, such as student illness or technical difficulties. The manual stresses the importance of maintaining a calm and organized atmosphere to minimize disruptions and ensure a fair and equitable testing experience for all students.
After Exam Day
The AP Coordinator Manual Part 2 provides a detailed checklist for post-exam procedures, ensuring a smooth and secure transition from exam administration to the scoring process. This section outlines essential steps such as carefully packaging and returning exam materials, verifying student attendance and test booklet counts, and addressing any discrepancies or irregularities. The manual also emphasizes the importance of maintaining accurate records, including student scores and any exceptional circumstances encountered during the exam. The post-exam procedures aim to streamline the process, ensuring the integrity of the exam results and providing a clear audit trail for future reference.
AP Coordinator Planning Calendar
The AP Coordinator Planning Calendar, a vital component of the AP Coordinator Manual Part 2, serves as a comprehensive guide for managing the AP Exam administration process. This calendar provides a month-by-month breakdown of crucial deadlines and key events, helping coordinators stay organized and on track throughout the academic year. From exam registration and ordering to the delivery and return of materials, the calendar outlines critical steps and ensures that coordinators are prepared for each stage of the process. This valuable tool assists coordinators in proactively managing their responsibilities, minimizing potential delays and ensuring a smooth and efficient exam administration.
Calculator Policies
The AP Coordinator Manual Part 2 provides clear guidance on calculator policies for AP Exams. It details which subjects allow calculator use and specifies the types of calculators permitted. For instance, graphing calculators are allowed in subjects like Calculus (AB/BC), Physics, and Statistics. However, the manual emphasizes that certain models, such as those with QWERTY keyboards, are prohibited. This section ensures that AP coordinators are well-informed about the specific calculator requirements for each subject, enabling them to effectively communicate these policies to students and proctors, promoting a fair and consistent testing environment.
Digital Exam Administration
The AP Coordinator Manual Part 2 offers comprehensive guidance on administering AP Exams digitally. It covers various aspects, including the scheduling of digital exams, eligibility criteria for schools to offer them, and the process of ordering digital exam materials. The manual also clarifies which subjects currently have digital exam options, providing coordinators with the necessary information to effectively manage the transition to digital testing. This section ensures that AP coordinators are well-equipped to navigate the complexities of digital exam administration, ensuring a smooth and successful testing experience for both students and staff.
Late Exam Scheduling
The AP Coordinator Manual Part 2 provides detailed information on late exam scheduling. This section outlines the procedures for accommodating students who require a late exam due to unforeseen circumstances. It clarifies the deadlines for requesting late exams, the necessary documentation required, and the specific guidelines for administering these exams. By offering clear and concise instructions, this section ensures that AP coordinators can effectively manage late exam requests, guaranteeing fairness and consistency in the exam administration process.
In-School Digital Testing
The AP Coordinator Manual Part 2 includes a dedicated section on in-school digital testing. This section provides comprehensive information on administering AP exams digitally within the school setting. It covers key aspects such as eligibility criteria for participating schools, ordering procedures for digital exams, and the specific subjects offered in this format. The manual ensures that AP coordinators are well-equipped to manage the technical and logistical requirements of digital testing, facilitating a smooth and successful exam experience for both students and administrators.
Unused Exams
The AP Coordinator Manual Part 2 provides specific guidance on handling unused AP exams. It outlines the procedures for indicating unused exams, both for traditional paper-based exams and digital exams. The manual emphasizes the importance of accurate reporting of unused exams to ensure proper inventory management and billing. For digital exams, the manual clarifies that unused exams are automatically reflected in AP Registration and Ordering by a designated deadline. This detailed information empowers AP coordinators to efficiently manage exam materials and avoid potential discrepancies or billing issues.
Conflict of Interest
The AP Coordinator Manual Part 2 addresses the crucial issue of conflict of interest in AP exam administration. It outlines specific guidelines to ensure fairness and impartiality in the exam process. The manual emphasizes that AP coordinators should avoid any situations that could compromise the integrity of the exams. For instance, it explicitly prohibits AP coordinators from serving in that role during the year they are also teaching an AP course or if they have an immediate family member taking an AP exam. These guidelines help maintain the integrity of the AP program and create a level playing field for all students.
Role of the AP Coordinator
The AP Coordinator Manual Part 2 underscores the vital role of the AP coordinator in a school’s successful AP exam administration. This individual serves as the central point of contact for all AP-related matters. They are responsible for managing exam registration and ordering, ensuring the secure handling and distribution of exam materials, collecting fees, and submitting necessary paperwork to the College Board. In addition to these administrative tasks, the AP coordinator plays a key role in facilitating communication between teachers, students, and the College Board, ensuring that all parties are informed and prepared for the exam process.
AP Coordinator Responsibilities
The AP Coordinator Manual Part 2 outlines a comprehensive set of responsibilities for AP coordinators, encompassing various aspects of exam administration. These include managing the registration and ordering process for AP exams, ensuring the secure handling and distribution of exam materials, collecting fees from students, and submitting all necessary paperwork to the College Board. Additionally, AP coordinators are responsible for communicating effectively with teachers, students, and the College Board, providing guidance and support throughout the exam process. They also play a crucial role in maintaining the integrity and security of AP exams, adhering to strict guidelines and procedures to ensure a fair and equitable testing environment.
AP Exam Administration
The AP Coordinator Manual Part 2 provides detailed instructions for the smooth administration of AP exams. It covers the entire process, from the initial setup of the testing environment to the final collection and submission of completed exams. The manual outlines specific requirements for seating arrangements, exam materials handling, and the monitoring of students during the exam period. It also emphasizes the importance of maintaining exam security throughout the process, ensuring that all procedures are followed meticulously to prevent any irregularities or breaches. The manual provides clear guidelines on how to address any incidents or issues that may arise during the exam administration, ensuring a fair and equitable testing experience for all students.
AP Exam Security
Maintaining the integrity of the AP exams is paramount. The AP Coordinator Manual Part 2 emphasizes the importance of strict security protocols throughout the exam administration process. It outlines specific measures to prevent unauthorized access to exam materials, including secure storage, proper distribution, and vigilant monitoring during the exam period; The manual also addresses the need to identify and mitigate any potential conflicts of interest that could compromise the fairness of the exam. These protocols are crucial to ensuring that the AP exams remain a reliable and credible measure of student achievement, protecting the value of the AP program for both students and institutions.
Post-Exam Procedures
After the successful completion of the AP exams, the AP Coordinator Manual Part 2 outlines essential post-exam procedures. These steps are critical for ensuring the timely and accurate processing of exam materials, including the collection, packaging, and return of exams to the College Board. The manual also provides guidance on reporting any incidents or irregularities that occurred during the exam administration. Additionally, it emphasizes the importance of maintaining detailed records and documentation of all exam-related activities, which serve as valuable reference points for future administrations. By adhering to these post-exam procedures, AP Coordinators contribute to the smooth operation of the AP program and ensure the integrity of the exam process.
Resources for AP Coordinators
The AP Coordinator Manual Part 2 recognizes the vital role of resources in supporting AP Coordinators. It provides a comprehensive list of valuable resources available to AP Coordinators, including online portals, training materials, professional development opportunities, and contact information for the College Board’s AP Services for Educators. These resources are designed to equip AP Coordinators with the necessary knowledge, skills, and support to effectively manage the AP program at their schools. The manual encourages AP Coordinators to actively utilize these resources to stay informed about program updates, best practices, and available support services, ultimately contributing to the success of AP programs nationwide.
